TOWN OF SAMPSON

BOARD MEETING AGENDA

Monday December 12^th @ 6 p.m.

• Call to order and Pledge of Allegiance
• Approve minutes from the Regular board meeting held Monday, November 14^th and from the budget hearing November 21st.

Board members have received a copy of these minutes prior to this meeting.

Motion to approve minutes 1^st____________2^nd_____________

• Treasurer’s report– 1^st____________2^nd_____________
• PUBLIC COMMENT-(Limited to 5 minutes per person)

OLD BUSINESS:

• Road work & snow plowing
• Fire number sign replacement progress
• Road sign replacement progress
• Reorganization and reconciliation of financial records
• Discuss progress on hiring an auditor
• Hall air handling installation done 

NEW BUSINESS: 

• Request by snowmobile club to use town hall
• Set date for caucus
• Approve Employee wage rate for 2023
• Approve automatic withdrawals for recurring bill payments 

NEXT MEETING AGENDA ITEMS: 

• Road work 

OTHER BUSINESS

• Next Board meeting Monday, January 9th at 6:00 P.M.
• There will be a Christmas gathering for town employees and officials immediately following the adjournment of this meeting.  No town funds will be expended for this gathering and no town business will be transacted.
• Approve bills
• Motion to approve the payment of these bills 1^st____________2^nd_____________
• Motion to adjourn the meeting 1^st____________2^nd___________
• Time________

NOTICE OF SPRING ELECTION

APRIL 4, 2023

STATE OF WISCONSIN )
)ss.
CHIPPEWA COUNTY, )

Election Details

An election is to be held in the Town of Sampson of the County of Chippewa, on Tuesday, April 4, 2023. The following officers are to be elected to succeed the present incumbents listed:

Office– Incumbent
Town Board Chairman- James S Jerabek
Town Board Supervisor #1- Samantha King
Town Board Supervisor #2- Carol Butterfield

Office Terms

All terms are for two years beginning on Tuesday, April 18, 2023.

Caucus for Town of Sampson Candidates

Between December 1, 2022 and January 1, 2023, a date for the town caucus will be scheduled to nominate candidates to appear on the spring election ballot for the above listed offices. The caucus will be held between January 2, 2023 and January 21, 2023. Notice of the scheduled date of the caucus will be given at least five (5) days before the caucus.

Additional Information

Acceptable Photo ID will be required to vote at this election. If you do not have a photo ID, you may obtain a free ID for voting from the Division of Motor Vehicles.

Dated this 22nd day of November, 2022.

Susan Gehl, Clerk
Town of Sampson

WNA/XLP

TOWN OF SAMPSON
BOARD MEETING AGENDA
Monday, November 14th, 2022 @ 6 p.m.

Chairperson calls the meeting to order
• Stand for the Pledge of Allegiance
• PUBLIC COMMENT-(Limited to 15 minutes)
• Approve minutes of the November 1st meeting (all board members have previously received copies).

OLD BUSINESS:

• Discuss/approve Deputy Clerk/Treasurer job description
• Discuss progress with town banking and bill payment/recording

NEW BUSINESS:

• Collaterization agreement with Security Bank for the 2022-2023 tax collections
• Discuss possible levy increase referendum for 2024 and beyond
• Discuss possible borrowing for road projects for 2024 and beyond
• Discuss/approve revised town handbook
• Discuss/approve donation to Twin Lakes Cemetery
• Discuss/approve Resolution 4-2022 regarding town depository and approved financial account signatories

OTHER BUSINESS:

• Annual Budget Meeting-Monday, November 21st at 6:00 p.m.-Presentation/discussion/approval of the proposed 2023 town budget by the electorate
• Next regular Board meeting Monday, December 12th
• Review and approve payment of bills
• Adjourn meeting

Town of Sampson
Budget Hearing Agenda
Monday, November 21,2022 6:00 P.M.

1. Call to order the Public Hearing on the 2023 proposed Budget

Anticipated Expenses…………………….. $ 582,099
Less anticipated Revenues……. ………$ 254,249
Proposed Net Levy…………………………. $ 327,850

Stated Mandated Levy Limit set at $ 306,129
Plus, Loan Debt service of $ 21,721
Total $ 327,850

2. Questions and comments (Discussion of attached pages in handout)
3. Adjourn Public Hearing.

*********************************************************************************
1. Call to order a Special Town Meeting of Electors, Resolution #3-2022 to
adopt the 2023 tax levy.
2. Adjourn Special Meeting.
Per Wisconsin State Statues 65.90 (3) the following information is presented:

Budget Year 2022 Proposed 2023
Total amount of
Budgeted expenditures $ 625,905 $ 582,099

Total amount of
Budgeted revenues $ 314,146 $ 254,249

Total Amount Levy $ 301,759 $ 327,850

Per Statute 65.90 (3)(b) 4 the following information is presented:
(Checking and Saving accounts)
Money in Savings and Checking as of Nov. 2022 $296,516.37
Plus, estimated receipts for Nov. & Dec $ 20,000.00
Sub Total $327,850.00

Less estimated expenses for Nov.& Dec. 2023 $151,333.00
Estimated year end cash Balance $165,183.37

Sg

TOWN OF SAMPSON

BOARD MEETING AGENDA

Tuesday, November 1st, 2022 @ 6:00 P.M.

 

Chairperson calls the meeting to order

• Stand for the Pledge of Allegiance
• PUBLIC COMMENT-(Limited to 15 minutes)
• Approve minutes of the October 24^th meeting (all board members have previously received copies).
  

OLD BUSINESS: 

• Continue budget workshop
  

NEW BUSINESS: 

• Approve 2023 budget to be presented to the electorate
• Discuss progress with town banking and bill payment/recording
  

OTHER BUSINESS 

• Next regular Board meeting Monday, November 14^th, 2022 @ 6 p.m.
• Annual Budget Meeting-Monday, November 28^th at 6:00 p.m.-Presentation/discussion/approval of the proposed 2023 town budget by the electorate

Adjourn meeting

ELECTION NOTICE

TOWN OF SAMPSON, CHIPPEWA COUNTY VOTING BY ABSENTEE BALLOT FOR THE ELECTION TO BE HELD ON

TUESDAY, NOVEMBER 8, 2022

Any qualified elector who is unable or unwilling to appear at the polling place on Election Day may submit a request to vote an absentee ballot to their municipal clerk. A qualified elector is any U.S. citizen who:

-will be 18 years of age or older on Election Day

-has resided in the ward or municipality where they wish to vote for at least 28 consecutive days before the election.

The elector must also be registered to vote to receive an absentee ballot. Proof of identification must be provided before an absentee ballot may be issued.

You must make a request for an absentee ballot in writing or online at MyVote.wi.gov

Contact your municipal clerk and request that an application for an absentee ballot be sent to for the primary or election or both. You may also submit a written request in the form of a letter or you may apply for an absentee ballot online at MyVote.wi.gov. Your written request must list your voting address within the municipality where you wish to vote, the address where the absentee ballot should be sent, if different, and your signature. You may make application to your municipal clerk for an absentee ballot in person, by mail, by fax, by email or at MyVote.wi.gov.

Making application to receive an absentee ballot by mail The deadline for making application

to receive an absentee ballot by mail is:

5:00 p.m. of the fifth day before the election, November 3, 2022

 

Note: Special absentee voting application provisions apply to electors who are indefinitely confined to home or a care facility, in the military, hospitalized, or serving as a sequestered juror. If this applies to you, contact the municipal clerk regarding deadlines for requesting and submitting an absentee ballot.

 

Voting an absentee ballot in person

You may also request and vote an absentee ballot in the clerk’s office or other specified location during the days and hours specified for casting an absentee ballot in person. Call clerk for appointment.

Susan Gehl, Clerk          715-967-2050

10770 270^th Avenue, New Auburn WI 54757

The first day to vote an absentee ballot in the clerk’s office is: Monday, October 25, 2022

The last day to vote an absentee ballot in the clerk’s office is: Friday, November 4, 2022

No in-person absentee voting may occur on the day before the election. The municipal clerk will deliver voted ballots returned on or before Election Day to the proper polling place or counting location before the polls close on November 8, 2022. Any ballots received after the polls close will not be counted.

TOWN OF SAMPSON

BOARD MEETING AGENDA

MONDAY, OCTOBER 10^TH,2022, 6:00P.M.

 

Board members present-

Guests present-

 

Chairperson calls the meeting to order-time_________

Stand for Pledge of Allegiance

Approve the minutes of the September 30^th meeting (all board members have received copies).

Treasurer’s report

Public Comment-(limited to five minutes per person)

 

OLD BUSINESS

Road work

Report/Discussion of ongoing transition to new Clerk/Treasurer

Lake improvement grant

NEW BUSINESS

Discussion on winter plowing protocol

Discussion on audit of town books

 

OTHER BUSINESS

Budget workshop scheduled for October 12^th at 9 a.m.

Next board meeting November 14^th at 6 p.m.

Audit and approve bills

Adjourn meeting

TOWN OF SAMPSON

BOARD MEETING AGENDA

Friday, September 30thth 2022 6:00 P.M.

 

Board Members Present:                   

Guests Present:  

Chairperson Jerabek calls the meeting to order-time__________ 

• Stand for the Pledge of Allegiance 

• PUBLIC COMMENT-(Limited to 15 minutes)
• Approve minutes of the September 16th, 1 p.m. meeting, September 16th, 6 p.m., and the September 26th meeting (all board members have previously received copies).

 

NEW BUSINESS:

 

• Interview potential Clerk/Treasurer candidates
• Discuss candidates and hire if possible

• Discuss progress with town banking and bill payment
• Appoint a Deputy Clerk

 

OTHER BUSINESS

 

•  Next Board meeting Monday, October 10th at 6:00 P.M.

 

TOWN OF SAMPSON

BOARD MEETING AGENDA

Monday, September 26th 2022 6:00 P.M.

 

Board Members Present:                   

Guests Present:  

Chairperson Jerabek calls the meeting to order-time__________ 

• Stand for the Pledge of Allegiance 

 

NEW BUSINESS:

 

• Accept resignation of current Clerk/Treasurer
• Replacement of Clerk/Treasurer position.
• Temporary authorization of second party to sign town checks in absence of a clerk/treasurer
• Consideration, discussion, and possible action on any and all necessary changes to be implemented, both temporary and permanent, to enable the township to function efficiently.

 

OTHER BUSINESS

 

•  Next Board meeting Monday, October 10th at 6:00 P.M.

 

16 September 2022 at 1:00

16 September 2022 at 6:00