2024 Annual Meeting Minutes 

The annual meeting for the Town of Sampson, Chippewa County was held at 6:30 p.m. on Tuesday, April 16, 2024, at the Sampson Town Hall located at 10770 270th Ave, New Auburn. Twenty-three (23) Sampson electors were present – plus guests. Names filed in clerk/treasurer’s office.

1. Meeting called to order by Chairperson Darla Butterfield at 6:30 pm.
2. Pledge of Allegiance
3. Discuss and vote on preferred voting method: Motion by Joel Brodd second by Jeremy Cowell to vote by hand. Motion carried with unanimous yes vote – 23 – yes; 0 – no.
4. Election of meeting chairperson: Motion by Joel Brodd second by Karie Butterfield to appoint Kevin Haller as meeting chairperson. Motion by Bill Perry second by Jeremy Cowell to appoint Jon Pederson as meeting chairperson. Hand vote for Kevin Haller – Yes – 18; No – 5. Motion carried to appoint Kevin Haller. Three electors left the meeting.

Agenda Items:
1. Copies of the 2023 annual meeting minutes were made available to those in attendance. Motion by Jan Whitman to approve the 2023 annual meeting minutes. Second by Karie Butterfield. Motion carried with unanimous yes vote – 20 – yes; 0 – no.
2. Copies of the audited 2023 Annual Report were made available to those in attendance. The Clerk/Treasurer answered questions from the audience. Motion by Karie Butterfield to approve the 2023 Annual Report. Second by John Scheppke. Motion carried with unanimous yes vote – 20 – yes; 0 – no.
3. There was a discussion on authorizing the Board the ability to borrow money. Motion by Joel Brodd to close the discussion. Second by Sue Edstrom. Motion carried with unanimous yes vote – 20 – yes; 0 – no.
Motion by Bill Perry to authorize the Board to borrow money should it become necessary. Second by Joel Brodd. Motion carried, yes vote – 18 – yes; 2 – no.
4. Motion by Jim Harvey to set a date for the 2025 Annual Meeting of the third Tuesday is April 15th, 2025. Second by John Scheppke. Motion carried with unanimous yes vote – 20 – yes; 0 – no.

Other Agenda Items:
1. Clerk/Treasurer Cody discussed the 2023 projects and the upcoming 2024 projects. In 2023, the Board purchased a loader backhoe and a lawnmower and trailer. In 2024, the Board plans on chip sealing 1.8 miles on 117th St north of Hwy 40. Also, the Board plans on paving ½ mile of 80th St and utilizing TRIPP/LRIP funds to help offset the costs. The Board has purchased a woodchipper and is ordering a new box for the freightliner plow truck.
2. Richard Smith spoke about the 2023 caucus and that it was not conducted correctly and that the town per statutes can utilize nomination papers instead if passed at an elector’s meeting. After discussions of the pros and cons, Richard Smith made a motion to have the method of nomination forms and signatures in the place of a caucus on the November 2024 town electors meeting agenda. Second by Jeremy Cowell. Motion carried with unanimous yes vote – 20 – yes; 0 – no.
3. Many audience members had numerous questions regarding the New Auburn fire department. The Board answered questions regarding finances and how it affects the town’s budget. A handout was available that shows the New Auburn fire department’s budget, financial report, membership dues, and Sampson’s historical dues. Supervisor Christenson spoke as a citizen and not as a board member or fire representative and stated that the township cannot withdrawal from the fire department at this time because it is against state statute not to have fire protection. The township has an ability to charge a fee to landowners for fire protection. The town must give a one-year notice to withdrawal from the New Auburn fire department. The Town of Sampson signed an agreement ensuring it would not withdrawal before February 2027 when the new fire department building was built. If it would withdrawal prior, it would not receive any ownership shares. The ownership shares would include the depreciated value of equipment purchased during the time the township entered into agreement with the fire department. Supervisor Christenson is hoping to negotiate with the fire department, so the township can fund road maintenance and projects for the township along with paying dues to the fire department. The township is open to hearing solutions from the community.
4. Motion by Mike Kellen to include an agenda item to propose increasing the levy in November’s town meeting of electors. Second by Jon Pederson. Motion carried with unanimous yes vote – 20 – yes; 0 – no.
5. Motion by John Scheppke to adjourn the meeting at 8:08 pm. Seconded by Karie Butterfield. Motion carried with unanimous yes vote – 20 – yes; 0 – no.

Louise Cody
Clerk/Treasurer
Town of Sampson, Chippewa County

A-2024-4-22

Town of Sampson Agenda for Special Meeting
Monday, April 22nd, 2023, 9:00 am
10770 270th Ave New Auburn WI

1. Call to Order
2. Roll Call
3. Approval of Agenda
4. The board will consider convening into closed session pursuant to Wisconsin Statute 19.85 (1)(c) for purposes of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Part-time employment
5. Reconvene into open session

6. Discussion and possible action on posting bids for gravel on 80th St.
7. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

 

TOWN OF SAMPSON

ANNUAL MEETING

TUESDAY, 16 APRIL 2024 6:30 P.M.

 

AGENDA

 

 

Call the Annual Meeting of the Town of Sampson, Chippewa County to order under the authority and directions of Sec. 60.11 of the Wisconsin Statutes.

 

Stand for the Pledge of Allegiance

 

Ask if all present have signed the poll list.  Ask if there are any non-residents present.  (Only electors in the Town of Sampson can vote on any motions.  Electors are defined as people who claim Sampson as their primary residence and have resided in the Township for at least 10 days.)

 

All motions and seconds must come from the floor.

 

Agenda items:

 

Copies of the 2023 annual meeting minutes were made available to those in attendance. Discussion.  Motion to approve minutes 1^st______________________________2^nd_________________________

 

Copies of the 2023 Annual Report were made available to those in attendance.  Board Members and Clerk/Treasurer to answer any questions.  Call for a motion to approve the 2023 Annual Report.

1^st______________________________2^nd_________________________

 

Call for a motion to authorize the Board to borrow money should it become necessary.

1^st______________________________2^nd_________________________

 

Call for a motion to set a date for the 2024 Annual Meeting.  The third Tuesday is April 15th 2025.  The Annual meeting can be held within 10 days of this date.

1^st______________________________2^nd__________________________

 

Other agenda items:

 

Discussion of 2023 Town Highlights.

 

Call for a motion to adjourn the annual meeting.

1^st______________________________2^nd___________________________

 

A-2024-4-8

Town of Sampson Agenda for Regular Meeting
Monday, April 8th, 2023, 6:00 pm
10770 270th Ave New Auburn WI

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda
5. Public Input – (Limited to 5 minutes per person)
6. Approve Minutes of Feb 12th regular meeting and the March 11th and March 25st Special Meeting
7. Financial Report
8. Treasurer’s Report
9. Set Date for Next Meeting
10. Reports
a. Clerk/Treasurer report
b. Road patrolman report
11. Old Business
a. Discussion and possible action on 2024 road work
b. Discussion and possible action on equipment purchase, repair, and replacement
c. Discussion and possible action on Woodburning Facility
12. New Business
a. Set date and time for annual meeting
b. Discussion and possible action on culvert on 290th
c. Discussion and possible action on Twin Lakes cemetery and Tillinghast cemetery
d. Discussion and possible action on petition to open up County Highway M and County Highway F for ATV/UTVs
e. Levy limit discussion
f. The board will consider convening into closed session pursuant to Wisconsin Statute 19.85 (1)(c) for purposes of considering employment,     promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises     responsibility. Part-time employment

g. Reconvene into open session
13. Other Administrative Matters
a. Next Meeting Agenda Items
b. Authorize Payment of Bills
14. Adjournment

**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

Town of Sampson Agenda for Special Meeting
Monday, March 25, 2024, 3:00 pm
10770 270th Ave New Auburn WI

 

1. Call to Order
2. Roll Call
3. Discussion and possible action purchasing wood chipper
4. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

NOTICE OF THE BOARD OF REVIEW

NOTICE OF THE BOARD OF REVIEW AND
OPEN BOOK FOR THE
TOWN OF SAMPSON, COUNTY OF CHIPPEWA

NOTICE IS HEREBY GIVEN pursuant to s.70.45, Wis. Stats., the assessment roll for the 2024 assessment year will be open for examination starting April 17, 2024, 5:30-7:30 pm at the Town of Sampson, 10770 270th Ave, New Auburn, WI 54757. OPEN BOOK will be in the Town of Sampson, 10770 270th Ave, New Auburn, WI 54757 on April 17, 2024, 5:30-7:30 pm. If you would like to set up a phone appointment, please contact Prochnow Assessing at (715) 309-2863 during regular business hours (M-F, 8:30-4:30) no later than 3 days prior to the Board of Review. The 2024 assessment roll, instructional information, and objection forms will be made available. These documents will assist with scheduling a hearing before the Board of Review. Keep in mind that objection forms must be filed with the clerk of the Board of Review at least 48 hours before the Board of Review is conducted unless the Board of Review chooses to waive this requirement.
NOTICE IS FURTHER GIVEN that the BOARD OF REVIEW for the Town of SAMPSON of CHIPPEWA County shall be held on May 16, 2024, from 9:00 a.m. until 11:00 am. at the Sampson Townhall. Please be advised of the following requirements to appear before the Board of Review and procedural requirements if appearing before the Board:
1. No person shall be allowed to appear before the Board of Review, to testify to the Board by telephone or to contest the amount of any assessment of real or personal property if the person has refused a reasonable written request by certified mail of the Assessor to view such property.
2. After the first meeting of the Board of Review and before the Board’s final adjournment, no person who is scheduled to appear before the Board of Review may contact, or provide information to, a member of the Board about the person’s objection except at a session of the Board.
3. No person may appear before the Board of Review, testify to the Board by telephone or contest the amount of assessment unless, at least 48 hours before the first meeting of the Board or at least 48 hours before the objection is heard if the objection is allowed because the person has been granted a waiver of the 48 hour notice of an intent to file a written objection by appearing before the Board during the first two hours of the meeting and showing good cause for failure to meet the 48 hour notice requirement and files a written objection, that the person provides to the Clerk of the Board of Review notice as to whether the person will ask for removal of any Board members and, if so, which member will be removed and the person’s reasonable estimate of the length of time that the hearing will take.
4. When appearing before the Board, the person shall specify, in writing, the person’s estimate of the value of the land and of the improvements that are the subject of the person’s objection and specify the information that the person used to arrive at that estimate.
5. The Board shall hear upon oath, by telephone, all ill or disabled persons who present to the Board a letter from a physician, surgeon or osteopath that confirms their illness or disability. No other persons may testify by telephone.
6. Anyone wishing to file an objection must contact the Town Clerk to complete and submit the required objection form supplied by the Town, prior to appearing before the Board of Review.
This Notice is hereby posted at the following locations in the Township on the 11th day of March 2024:
1. SAMPSON Townhall
2. Kings Inn
3. River Country Coop
SAMPSON Town Clerk/Treasurer

A-2024-3-11

Town of Sampson Agenda for Regular Meeting
Monday, March 11th, 2023, 6:00 pm
10770 270th Ave New Auburn WI 54757

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda
5. Public Input – (Limited to 5 minutes per person)
6. Approve Minutes of Feb 12th regular meeting and the Feb 28th and March 1st Special Meetings
7. Financial Report
8. Treasurer’s Report
9. Set Date for Next Meeting
10. Reports
a. Clerk/Treasurer report
b. Road patrolman report
11. Old Business
a. Discussion and possible action on 2024 road work
b. Discussion and possible action on plow truck replacement or repair
c. Discussion and possible action on Woodburning Facility
d. Update on New Auburn fire board
12. New Business
a. Set open book and BOR date
b. Discussion and possible action on Tree removal estimates
c. Discussion and possible action on New Auburn Fish and Game picnic license
d. The board will convene into closed session pursuant to Wisconsin Statute 19.85 (1) (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.
13. Other Administrative Matters
a. Next Meeting Agenda Items
b. Authorize Payment of Bills
14. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

Town of Sampson Agenda for Special Meeting
Friday, March 1, 2024, 9:30 am
10770 270th Ave New Auburn WI

 

1. Call to Order
2. Roll Call
3. Discussion and possible action on equipment bidding/purchase
4. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

Town of Sampson Agenda for Special Meeting
Wednesday, February 28, 2024, 6:00 pm
10770 270th Ave New Auburn WI

 

1. Call to Order
2. Roll Call
3. Discussion and possible action on equipment bidding/purchase
4. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655

A-2024-02-12 Sampson

Town of Sampson Agenda for Regular Meeting
Monday, February 12th, 2024, 6:00 pm
10770 270th Ave New Auburn WI 54757

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda
5. Public Input – (Limited to 5 minutes per person)
6. Approve Minutes of January 8th, 2024 Regular Meeting
7. Financial Report
8. Treasurer’s Report
9. Set Date for Next Meeting
10. Reports
a. Clerk/Treasurer report
b. Road patrolman report
c. New Auburn Fire Report
11. Old Business
a. Discussion and possible action on approving operator’s license
b. Discussion and possible action on Woodburning Facility
12. New Business
a. Discussion and possible on Urban Forestry Grant Award and bids/estimates
b. Discussion and possible action on 2023 Audit Contract
c. Discussion and possible action on New Auburn Fire Department
d. Discussion and possible action on Veterans Memorial Plaques at the Sampson Townhall
e. Discussion and possible action on WI DOT Small Bridge/Culvert Program
f. Discussion and possible action on kitchen painting
g. Discussion and possible action on picnic license or ATV club
13. Other Administrative Matters
a. Next Meeting Agenda Items
b. Authorize Payment of Bills
14. Adjournment
**Discussion and Action may occur on any agenda items listed

Contact Chairman Butterfield at 715-933-0655